NAFA Executive Board Minute Meeting date: February 7, 2015 (Saturday), from 3 – 5pm Venue: 505 Rosa Road, Madison WI
Members attended in the meeting 1. Purna Shrestha General Member attended in the meeting 1. Paul Benjamin Agenda Discussed - I) Updates on Past Program activities:
a. Sahitya Sanjh 2014 (November 22, 2014) at Midvale Baptist Church.
- Church complained about vandalism due to scribble on their main wall by children.
b. Gift Wrap 2014 (December 21, 2014) Gift wrap fund raising event was held on December 21, 2014, Sunday at West Town Mall. The event was coordinated by Mahesh Luitel. Total 25 volunteers from NAFA participated from 9 am to 9:30 pm.
c. Kakshya (ongoing program)
II) Future Program of NAFA:
a. International Fest: Febuary 21, 2015 (Saturday)
The event of international fest will give NAFA to incorporate in the local community of the state and also will be an opportunity to display Nepal related products. The coordinator for the event is assigned to Abiskar Bharati. A table for a booth is reserved just like last year for the event in overture center, Madison WI. NAFA already has paid fee of $35.00 to overture center. We will set Nepal related materials with NAFA activities on the display table with Nepali national flags.
- The date and time: Feb 21st 2015 from 10 AM to 5 PM at Overture Center, Madison. - 2 Shift volunteer needed - Shift 1 - from 10 AM to 1 PM - Shift 2 - from 1 PM to 5 PM - Need 1 volunteer for Shift one and 3 volunteer for Shift two. - Abiskar will dispatch email requesting need of volunteers and also requesting Nepali handicrafts or iconic materials to display at the stall.
III) Formation of Election Committee for Executive Board for the term effective from 2072 Baishakha 1 (April 14, 2015) The new executive board will take over the management responsibilities of NAFA for next two years. An election committee is formed headed by Archana Malla Shrestha. Archana will appoint two members for the election committee. Election committee members should be appointed from the existing board members. She will request to Mahesh Luitel and Abhiman Pashachhe. The committee will call for application setting deadline by March 15th 2015. The committee will dispatch email asking applications for all positions.
IV) Annual General Meeting (AGM) & New Year Program The AGM will be done on the day of New Year celebration. The event coordinator is assigned to Archana Malla Shrestha. The event will be done April 18th 2015 (Baisakh 5th 2072), if hall is not available then on April 11, 2015. 4 PM to 11 PM at UW Community Center, eagle height. The Eagle Heights community Center will be rented with Kitchen. The hall will be booked by Narendra Thapa. There will be AGM and Cultural program in the event of New Year celebration day. Archana will ask food arrangement question sending email to general members asking their preference of Pot Luck or doing food cater from restaurant.
V) NAFA Picnic 2015 The picnic is proposed for the date - July 18th or July 25th. The Picnic Coordinator is not assigned yet. Proposed location for the picnic is Token Creek Park, Deforest shelter #5. Himal Regmi will take care the booking of the shelter for date available above. The shelter cost increases to 160$ versus $60 last year. The fee includes free parking, no extra cost like entry fee.
VI) Youth Program - Surendra Prajapati informed that he will not continue next tenure in NAFA due to possible relocations related to career. - Youth program initiation is still planning phase. No coordinator assigned for the youth program yet.
VII) NAFA Excellence Award (Scholarship Program) in response of Kiran Shrestha.
Kiran Shrestha raised concerns about discontinuation of NAFA excellence award (aka scholarship program). The scholarship program was discontinued after series of discussions in several meetings. Those discussions were held focusing program sustainability and various aspects on students’ academic life and career such as opportunity of admissions in academic institutes.
1. No application was received from potential candidates even after making phone calls and extending the deadline. There was no competition to receive the award. There were three quotas but only one application received in the year 2013. There were four high school graduates in the year from NAFA members. 2. No recipient is seen appreciating the scholarship. The recipients were not participating or volunteering in the NAFA events. Therefore, it is concluded that NAFA award was not considered valuable by the potential candidates for their future career.
VIII) Financial Report :
IX) NAFA Facebook page/ Email / Website / Youtube Channel
a. In response to Mahendra Pathak's email. Here is the list of people in current Executive Board.
1. Purna Shrestha (President)
b. Paul Benjamin's request
Paul Benjamin
XI) NEXT MEETING is scheduled on March 21st 2015. Minute Prepared By : Abiskar Bharati |
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