Minute - Aug 12, 2007

Minutes of 8/12/07 Meeting:

1) Dasai Celebration.

a) Dates and time.

1st Choice = Saturday Oct 27th, 4pm to 10pm

2nd Choice = Saturday Oct 13th, 4pm to 10pm

3rd Choice = Saturday Oct 20th, 4pm to 10pm

b) Location

1) Mark presented what he found out about the Verona locations.

Badger Middle School Cafeteria - $20/hr + $5 utility fee + $15 processing fee. Use of kitchen setup free. But if food is prepared using kitchen equipment, staff from school is required at $28/hr to oversee equipment usage. No smoking or alcohol permitted. Will seat up to 150.

Verona Senior Center - $50/hr. No alcohol or smoking. Kitchen facility only for setup no use of equipment allowed. Will seat up to 150.

2) Mark will look into Fitchburg Community Center.

3) Anju-ji and Ayodhya will work on getting the UW Nepali Student Organization registered and see what is available through the University as far as grants and location.

4) Anju-ji will look into Goodman Center.

c) Food

Choices are a combination of Catered + Potluck if needed to get cost of food down. Krishna will look into seeing what what can be done through one of the Nepali restaurants in Madison.

d) Price

Estimated Cost of the event for pricing is $1800. So ticket pricing will be:

Non-Member Adult - $25

Adult member (18+) - $15

Young Adult (11-17) - $7

Child (10 and under) - Free

e) Itinerary

Worship

Snack

Cultural Program

Dinner

Open Dance

f) Sponsorship

Selective emails will be sent out to organizations that may want to sponsor Dasai Celebration. Mark will email entire community to gather suggestions for possible sponsorship.

g) Suggestion

Perhaps Bingo would be a nice event for Dasai.

2) Picnic & Poetry Festival

Good time was had by all. Thank you to all who helped carry off a very nice event.

3) Brat Fest

Krishna received a letter from Tim Metcalfe, the organizer for the Brat Fest, thanking NAFA for support and inviting us back next year. $633.90 was raised.

4) Other

a) We are looking for someone to chair the gift wrap committee. We need commitments from people to make their times. This is one of our biggest fundraisers.

b) Next meeting 26th 1-2:30pm at the Neighborhood House.

c) Need to get signature cards signed for change over of Treasurer.

If there are any deletions or additions to these minutes please contact me and I will make corrections.

Mark Grandau

Executive Secretary, NAFA